AI tool demo

Capacity Dashboard

A rolling six-week view of who is booked, who has room, and who is heading for overload - built for studio leads and producers who currently guess this from memory and Slack threads.

Sample studio: Northlane Collective (26 people, brand & motion design) · Week of 13 Jul 2026 · Sources: Float, project plans, HubSpot pipeline

People over 100% booked this week

87%

Studio-wide average booking

Hiring trigger fired this week

Booked vs. available capacity

Each cell: % of available hours booked, and the project driving it. Hover a cell for detail.

Person	Wk of Jul 13	Wk of Jul 20	Wk of Jul 27	Wk of Aug 3	Wk of Aug 10	Wk of Aug 17

< 70%

70-89%

90-100%

> 100% overload

AI suggestions

Rebalancing and hiring signals for this week

Move

Shift Meridian Sportswear from Yuki Tanaka (Motion) to Kwame Boateng (Brand Design) for the week of Aug 3. Frees 12h for Yuki, keeps Motion pod under 95% booking, Kwame has capacity that week.

Hiring trigger

Motion pod over 90% booked for 3 consecutive weeks (Jul 13-27). Pattern matches the threshold set with the studio for a contractor or new hire decision - recommend deciding before the Cobalt Airlines rebrand lands in September.

Move

Reassign 8h of Nordwave Records copy review from Tariq Rahman to Sanne de Boer, week of Jul 27. Tariq is at 108%; Sanne has 22% headroom the same week.

How it works

From guesswork to a six-week forecast

Pull the plan

Booked hours per person and project come from the time-tracking and project-planning tool - updated as producers schedule work.

Blend in the pipeline

Near-signed CRM deals are added as provisional bookings, so overload shows up before a contract is even signed.

AI flags the pattern

The model looks for sustained overload, not single spikes, and drafts specific rebalancing and hiring suggestions.

The team sees one board

Studio leads get a six-week forecast instead of finding out about overload the week it happens.